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Assurance Room
Based Products

a

Inspect

Make one defensible award in 5 business days.
 

Deliverables

  • Proof Map (Requirement → Owner → Proof → Cadence → Exceptions)

  • Filing guide + folder skeleton

  • Reporting & evidence calendar

  • Gap list / exception log

  • Closeout retrieval drill (baseline + improved)

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Fixed fee

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If you proceed to Install within 30 days, 100% of Sprint fee is credited.

b

Install

A portfolio-ready Assurance Room
For organizations managing multiple active awards and scrutiny audiences.
 

Best for (basic, standard, portfolio)

  • 2–4 active awards with real reporting cadence

  • 5–10 active awards needing consistent governance

  • 10+ awards requiring structured coordination and repeatable sharing
     

What changes vs a Test

  • Multi-award taxonomy and consistent owner map

  • Cross-award cadence calendar and standardized controls

  • Repeatable share pack templates by audience

  • Ongoing exception governance and escalation pathways

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Install cost vary by award count, scopes, document chaos, and monitoring intensity.

c

Run

Keep proof current, month after month
The system only works if it stays alive. Run is ongoing cadence + upkeep so readiness doesn’t decay.
 

Includes

  • Monthly/quarterly cadence routines (evidence freshness, variance checks, reporting prep)

  • Exception management (gaps visible, owned, resolved)

  • Request handling and packaging for reviewers

  • Periodic retrieval drills to keep the room defensible

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Fixed fee

Add-ons (when reality demands it)

Common add-ons:

  • Document chase / missing evidence recovery

  • Subrecipient monitoring setup (if applicable)

  • Procurement trail reconstruction pack

  • Retrieval drill + readiness scoring package

  • Rush / deadline-critical support

  • Additional share packs (auditor/grantor/board)

  • Training sessions for staff turnover resilience

How an engagement works

  1. Scope — confirm award(s), time period, audiences, and owners

  2. Map — translate requirements into Proof Map and ownership

  3. Govern — implement filing structure + cadence + exceptions

  4. Verify — confirm proof is linked, current, and retrievable

  5. Share — deliver scope-bound share packs as needed

Who we work best with

  • Nonprofits with active awards and real reporting deadlines

  • Teams experiencing turnover, proof decay, and repeated scramble

  • Organizations that need governance to be institutional-grade, not heroic

  • Leadership that wants compliance to become boring, predictable, and defensible

FAQs

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Do you replace our grant management system or accounting software?
No. We overlay your existing tools and impose governance: ownership, evidence standards, cadence, exceptions, and safe sharing.

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Are you an auditor or do you provide attestation?
No. We operationalize audit-readiness and evidence governance. When professional judgment is required, we coordinate cleanly with your counsel/CPA.

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What if we’re missing documents?
That’s normal. Missing items become tracked exceptions with an owner and a plan—so gaps are visible and managed, not discovered during a deadline.

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What’s the fastest way to start?
Start with a test for a single award, then decide whether to expand into Install and Run.

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